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How To Plan A Trip For A Large Number Of People

Going on vacation is an activity most people look forward to each year. It’s a chance to escape work and responsibilities for a while and unwind. One idea to spice it up is to go on a trip with a big group of family or friends.

If it’s your idea, it’s most likely you’ll be in charge of planning the details. Instead of panicking, take on the challenge and put all of your energy and effort into making sure it’s flawless. Don’t worry if you don’t know where to start or what to do. Educate yourself and research each step along the way. See how to plan a trip for a large number of people.

Decide On A Date & Location

Get together with everyone who’s going and decide on a date and location. It has to be a time
that works for all if you don’t want anyone feeling left out. Schedules are usually hectic so plan with enough time in advance where people can clear their calendars for the vacation. Once you’ve decided, take it upon yourself to make your own invitations and send one to everyone in the party. This will formalize the trip and no one will have the excuse that they didn’t know when and where the trip was taking place.

Book Reservations Early

Once you know how many people are coming and where you’re heading, book the hotel reservations. Block off enough rooms so everyone’s comfortable in their own space and you can
all be together in the same area. Waiting until the last minute will leave you disappointed and you may not get the hotel you wanted in the first place. It’s never too early to block off rooms for a large amount of guests. You can always cancel a room if someone has to drop off.

Create a Calendar of Events

It’s a good idea to create a calendar of events that you can distribute once you’re onsite. This can include dinners, daytrips and breakfasts you have planned for the group. This way no one can say they forgot about any of the events you have scheduled. Remember to give the group alone time and nights to themselves too. You don’t need to have every minute of each day packed with activities. Some may want to lay by the pool or head into town to shop.

Document the Adventure

You want to recall the key points of your trip. It’s a good idea to use your phone and camera to capture pictures and videos of what goes on during the vacation. You’ll want these memories for when you get home and have the desire to reminisce all of the fun you had with your group.


It’s difficult to plan a big trip when you’re not the planner type. This guide will help you along the way so you’re sure to hit the key points. This is how to plan a trip for a large number of people.

Gay Emami
When not backpacking, she teaches her daughter sight words and belly dancing (even if she's not good at it). She's currently eating her way around some hippie town in Australia. She loves talking about herself in the third person.

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